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Commercial Freight Studio ● 100% Client-Side Privacy (Offline PWA) TMW / CTS Compatible • OCR BOL Scanner • ADD Timecard Audit

Truck Driver Trip Log & Payroll Hours Calculator

Log daily truck runs, scan BOL paperwork, audit driver road hours against ADD timecards, calculate billable detention pay, record truck washes, and export print-ready PDF and CSV log sheets.

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studio // logistics-trip-reconciler.cf
LIVE AUDIT & RATE ENGINE
Fleet Unit
Driver & Equipment Profile
Add Trip Run ENTRY
Port Newark Allentown DC Jessup Cold Richmond Yard
Sysco DC Walmart DC Amazon Hub Target Ctr
0.0 hrs
Truck Wash ($75) Detention (1.5h) Scale Reweigh
Active Period Days 1 - 15
Logged Loads 0
Total Trip Hrs 0.0
Total ADD Hrs 0.0
Audit Variance 0.0
Detention Claim $0.00
Showing Days 1 - 15
Transportation Sheet CSV
Standard 1-15 / 16-31 table layout ADD Timecard Format CSV
Pre-mapped for ADP Workforce Now import QuickBooks Payroll CSV
Billable hours & accessorial claims
Date Truck & Trailer TR # B.O.L # Pick Location Delivery Trip Hrs ADD Hrs Diff Net Wt (lbs) Notes / Wait / Wash Action
Period Totals: 0.0 0.0 0.0 0 0 auxiliary records

OCR Paperwork Scanner (BOL & Scale Tickets)

Detention & Accessorial Pay Settings

Industry average for dry van & intermodal is $50.00 to $75.00/hr.
Standard shipper contract allows 2 free hours before detention triggers. Set to 0 if all delay time is billable.
Standard Blue Beacon or carrier wash reimbursement is $75.00 to $95.00.
TRANSPORTATION LOG SHEET
Driver Name Marcus Campbell
Month / Year October 2026
Pay Period Days 1 - 15
Default Equipment TRK: 9062 / TRL: 5301
NOTES / WAIT TIME / TRUCK WASH: None recorded
Driver Signature & Date
Dispatch / Supervisor Signature & Date

How to Reconcile Truck Driver Trip Logs with ADD Timecards

In commercial freight operations, payroll discrepancies between actual road trip time and ADD clocked hours cost drivers thousands of dollars each year. Drivers frequently incur uncompensated dock wait time (demurrage and detention), terminal queueing, scale re-weigh delays, and mandatory truck washes that fail to translate into standard ADD timecards or legacy dispatch software such as TMW Systems and CTS.

Bill of Lading & TMW Verification

Keep Bill of Lading (BOL) numbers and internal TR # dispatch trip numbers strictly aligned with pick and delivery locations for immediate auditing by dispatch clerks.

Two-Period Payroll Cycles

Motor carriers run bi-weekly or semi-monthly payroll cycles (1st to 15th, and 16th to end of month). Separating logs into two clean pages doubles handwriting space on paper printouts.

Detention Rate Recovery

Automatically calculate billable detention dollars when waiting times exceed the standard 2-hour free time window, giving drivers incontrovertible documentation to contest payroll shortages.